COPS feature
Polygraph tracking for sex offender treatment and supervision
COPS polygraph tracking records each client’s polygraph scheduling, requirements, and test scores and results in a Polygraph History section on the client record, next to SOTP details, treatment, attendance, and reports, so staff can answer a probation officer’s polygraph question without searching email or paper files.
Sex offender treatment providers and supervision programs coordinate polygraph testing with probation officers, examiners, and therapists. COPS does not administer or interpret polygraphs. It keeps the operational record of when tests are due, what is required, and what came back, so that history is in one place when a progress report or court update is due. The polygraph and SOTP modules are included for every COPS client and switched on at onboarding for programs that need them.
Polygraph history
How does COPS track polygraph tests for sex offender treatment clients?
COPS keeps a Polygraph History on the client record covering polygraph scheduling, requirements, and test scores and results. Each test sits next to the client’s SOTP details, sessions, and notes instead of in a separate spreadsheet.
The problem
Polygraph details often live in examiner emails, PDFs in a shared drive, and a therapist’s notes. When a probation officer asks when the last test was or whether a maintenance exam is overdue, staff have to search several places, and missed requirements surface at the worst time.
How COPS solves it
- Polygraph History section on the client profile, enabled at onboarding for SOTP and supervision programs.
- Scheduling: record when each polygraph is set and keep future tests visible.
- Requirements: record which polygraphs a client is required to complete.
- Test scores and results stored with the test, so the history is complete.
- SOTP Details, treatment and assessment tabs, attendance, and session notes on the same record.
Related: Sex offender practitioner software · SOTP software video
Reporting
How do treatment providers report polygraph results to probation?
Staff generate the progress report or letter from the client record, including polygraph information where the report calls for it, review it, and send it to the probation officer or court. Probation officers receive the report; they do not log in to COPS.
The problem
Monthly probation updates for SOTP clients combine attendance, treatment progress, fees, and polygraph status. Retyping polygraph dates and results into each letter is slow and invites errors that a probation officer will notice.
How COPS solves it
- Client Reports with progress and treatment formats, drafted and finalized as PDFs with history.
- Document templates with merge fields, plus SOTP therapist and backup therapist signature merge fields.
- Probation officer, court, judge, and attorney details stored on the client case.
- Attendance history that can be grouped by client, staff, probation officer, or therapist.
Related: What sex offender treatment providers report to probation · Compliance reports in COPS
Follow-up
How do programs keep polygraph requirements from slipping?
Keep requirements and scheduled tests on the client record, use COPS automated alerts and reminders for follow-ups, and review the polygraph history before every probation report. The software keeps the record; clinicians and supervisors make the treatment and supervision decisions.
The problem
A missed or late polygraph can affect a client’s supervision and the provider’s relationship with probation. Programs that track due dates in a personal calendar lose them when staff change or caseloads grow.
How COPS solves it
- Requirements and scheduled tests visible on each client record, not in one person’s calendar.
- Automated alerts and reminders so follow-ups get attention.
- Staff permissions and a full audit log for sensitive SOTP records; COPS is HIPAA compliant.
- A web app that works in all browsers on desktop, tablet, and mobile, so staff can check a client’s history from any device.
Checklist
Polygraph tracking checklist for SOTP programs
- Record each client’s polygraph requirements at intake.
- Enter each scheduled polygraph as soon as the date is set.
- Record the test scores and results when the examiner’s report comes back.
- Review polygraph history, attendance, and fees before each probation progress report.
- Generate the report from COPS, review it, and send it to the probation officer.
- Keep access to SOTP records limited to the staff who need it.
Industries
Programs this feature helps.
Watch: Polygraph Tracking
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Questions and answers
Frequently asked questions
What polygraph information does COPS track?
COPS tracks polygraph scheduling, requirements, and test scores and results in the client’s Polygraph History.
Does COPS administer or score polygraph exams?
No. Polygraph exams are given and scored by examiners. COPS records the schedule, requirements, and the scores and results you receive, so the history is on the client record.
Is polygraph tracking an extra-cost module?
No. Every COPS module, including SOTP and polygraph tracking, is included for all clients and switched on during onboarding based on what your program needs.
Can probation officers see polygraph results in COPS?
Probation officers receive reports from your staff; they do not log in to COPS. Your program decides what to include and who receives it.
Is COPS HIPAA compliant for SOTP records?
Yes. COPS is HIPAA compliant, with staff permissions and a full audit log of staff activity on client records.
Is there a free trial?
Yes. Start a 10-day free trial at https://cops.develoapps.com/signup. Tell us during onboarding that you run an SOTP or polygraph program so those sections are switched on.
Ready to keep polygraph history on the client record?
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