COPS Practice Management
COPS is case management software for court-ordered batterer intervention programs. Agencies schedule 26- and 52-week curricula as recurring weekly classes, record attendance with kiosk signature check-in, keep session notes per class, generate court compliance letters and completion certificates from templates, and collect program fees through online payments — in one multi-location system.
BIP programs are audited on two things above all: documented session-by-session attendance over the full curriculum, and clean compliance communication with referring courts and probation. COPS produces both as a byproduct of running the program day to day.
COPS features
program scheduler creates the full recurring weekly curriculum; tri-state attendance per session; bulk roster marking from the dashboard calendar; kiosk self check-in captures the participant's signature with a timestamped audit-trail note.
merge-tag document templates generate per-participant letters, progress reports, and certificates; document history tracks every generated document and reports on it.
multiple locations per organization with per-location settings (including kiosk configuration); staff assignments on scheduled classes; session notes per class; multi-location attendance reporting with CSV/Excel/PDF export.
fee schedules and balances; Stax card/ACH/PayPal-invoice payments; client portal card self-pay with payment history and receipts; payment reports.
Compare your options
| BIP program need | Spreadsheets | Generic EHR | COPS |
|---|---|---|---|
| 26/52-week curriculum scheduling | Manual calendars | Clinical scheduling only | Recurring weekly program scheduler plus one-off manual scheduling |
| Attendance evidence courts accept | Paper sign-in sheets | Session notes without audit proof | Tri-state attendance plus kiosk signature check-in with audit note |
| Compliance letters & certificates | Mail-merge per participant | Not court-oriented | Merge-tag templates plus document history report |
| Multiple locations and groups | Separate files per site | Possible, clinical-oriented | Per-location settings, staff assignments, bulk attendance |
| Fee collection | Cash books | Insurance-centric | Fee schedules, Stax online payments, portal self-pay, receipts |
| Court communication | Ad-hoc emails and letters | Export-and-reformat | Court/attorney reports, monthly reports, generated-document tracking |
COPS production runs on dedicated AWS infrastructure with KMS encryption at rest for the database and document storage, TLS encryption in transit, and a full audit log of staff activity. COPS is a HIPAA-track platform: HIPAA-capable infrastructure is in place, and production HIPAA service requires executed Business Associate Agreements and HIPAA configuration before any protected health information is stored. Tell us about your compliance requirements during your demo.
Questions and answers
Yes. The program scheduler creates the recurring weekly curriculum, enrollments track start and end dates, attendance is recorded per session, and full rosters can be marked in bulk from the dashboard calendar.
Kiosk check-in captures the participant's signature with a timestamped audit-trail note, attendance reports export to CSV, Excel, or PDF, and per-class session notes add context when courts or probation ask for more.
Yes. Merge-tag document templates generate per-participant letters and certificates, and the document history report tracks every document generated, for whom, and when.
Attendance reports surface absences and unmarked sessions per participant, and the dashboard calendar shows the current state of every group. COPS also includes automated alerts and reminders.
Yes. Settings and kiosk configuration are per-location, staff can be assigned to specific scheduled classes, and attendance reports cover the whole organization.
Yes. The client portal supports online card payment with payment history and receipts; staff can also process card, ACH, and PayPal-invoice payments.
COPS for other programs
COPS also serves drug courts, mental health courts, batterer intervention programs, private probation, parenting classes, and DUI schools — see all court-ordered program software.
