COPS Practice Management
COPS is drug court software for coordinating court-ordered treatment programs. Teams track each participant's court phase, treatment enrollments, class attendance, and drug test results on one client profile; generate monthly progress and court reports as PDFs; collect program fees online; and run kiosk check-ins for sessions. It serves problem-solving courts and their provider programs.
Drug court coordination lives or dies on phase visibility: who is in which phase, attending treatment, testing as ordered, and current on fees. COPS keeps each of those on one participant record and turns them into court-ready reporting.
COPS features
court phase field on the client profile; multi-program enrollments per participant (treatment, classes, community service) each with own schedule and attendance; custom fields for phase requirements; custom reports saved and re-runnable.
program scheduler with staff assignments per session; drug-testing module records results on the client profile (when enabled for your program); session notes per class; dashboard calendar with bulk attendance.
monthly reports module (drafts, finalization, PDF, history); court/attorney report type; statistical reports; document history report showing every generated document.
fee schedules and balances; Stax online payments (card, ACH, PayPal invoice); client portal card self-pay with receipts; payment reports.
Compare your options
| Drug court need | Spreadsheets | Generic EHR | COPS |
|---|---|---|---|
| Phase & condition tracking | Multiple tabs; nothing linked | Prose case notes; phases not structured | Court phase field, program enrollments, custom fields |
| Treatment attendance + drug test results | Separate trackers per activity | Clinical focus; court context missing | Enrollment-based attendance plus drug-testing results on the client profile |
| Court review packets | Copy-paste before each hearing | Manual export and reformatting | Monthly reports as PDFs, court/attorney reports, document history |
| Fee collection from participants | Cash log or invoices elsewhere | Insurance-first billing | Fee schedules, Stax online payments, portal self-pay, receipts |
| Team coordination | Shared files, version conflicts | Built for clinicians, not court teams | Dashboard calendar, staff assignments, session notes, kiosk check-in |
| Funder and coordinator reporting | Manual assembly | Custom exports | 11 report types plus saved custom reports |
COPS production runs on dedicated AWS infrastructure with KMS encryption at rest for the database and document storage, TLS encryption in transit, and a full audit log of staff activity. COPS is a HIPAA-track platform: HIPAA-capable infrastructure is in place, and production HIPAA service requires executed Business Associate Agreements and HIPAA configuration before any protected health information is stored. Tell us about your compliance requirements during your demo.
Questions and answers
Yes. Each client record has a court phase field, and phase requirements can be captured through programs, enrollments, and custom fields. Phase changes are recorded on the profile and captured in the audit log.
Yes. When the drug-testing module is enabled for your program, results are recorded on the client profile. Randomized test scheduling and lab-system integrations are on the roadmap, not yet available.
Yes. Monthly reports (draft, finalize, PDF, history), court/attorney reports, statistical reports, and saved custom reports all support review hearings.
Yes. A client can be enrolled in multiple programs, each with its own schedule, attendance, fees, and progress tracking.
Kiosk self check-in captures a signature with a timestamped audit note, or staff can mark a full roster in bulk from the dashboard calendar.
Yes. The client portal supports online card payment with receipts, and staff can process card, ACH, and PayPal-invoice payments through Stax.
COPS for other programs
COPS also serves drug courts, mental health courts, batterer intervention programs, private probation, parenting classes, and DUI schools — see all court-ordered program software.
