COPS Practice Management
COPS is management software for court-ordered parenting class providers. Instructors schedule recurring classes, track attendance with kiosk check-in, issue completion certificates for courts from document templates, record case details like court and referral source, and collect class fees through a client portal with online payments — built for high-volume, court-referred enrollment.
Parenting class providers run high volume with thin margins: rolling enrollment, per-court documentation requirements, and small per-client fees that only work when collection is automated. COPS automates the paperwork so the class itself is the only manual part.
COPS features
each curriculum is a program with its own schedule; recurring weekly program scheduler plus manual one-off scheduling; enrollments track which clients sit in which curriculum; holidays respect the calendar.
tri-state attendance per session with bulk marking; kiosk check-in with signature capture and audit note; completion certificates generated from merge-tag document templates; document history report for audits.
case information fields on each client (court, judge, attorney, referral source); custom fields for case numbers and order details; court/attorney reports; saved custom reports.
fee schedules per program; Stax online payments (card, ACH, PayPal invoice); client portal card self-pay with receipts; payment reports.
Compare your options
| Parenting class need | Spreadsheets | Generic EHR | COPS |
|---|---|---|---|
| Rolling class scheduling | Manual grids | Clinical appointment model | Recurring program scheduler plus manual one-off scheduling |
| Certificates for courts | Word mail-merge per client | Not court-oriented | Merge-tag certificate templates plus document history |
| Case and court details per client | Columns with no validation | Clinical intake focus | Court, judge, attorney, referral source fields plus custom fields |
| Fee collection | Cash logs | Insurance-centric | Fee schedules, Stax online payments, portal self-pay, receipts |
| Attendance proof | Paper sign-in sheets | Session notes without audit proof | Tri-state attendance, kiosk signature check-in, CSV/Excel/PDF exports |
COPS production runs on dedicated AWS infrastructure with KMS encryption at rest for the database and document storage, TLS encryption in transit, and a full audit log of staff activity. COPS is a HIPAA-track platform: HIPAA-capable infrastructure is in place, and production HIPAA service requires executed Business Associate Agreements and HIPAA configuration before any protected health information is stored. Tell us about your compliance requirements during your demo.
Questions and answers
Yes. Completion certificates are document templates populated with each client's data, and every generated document is tracked in document history for audit.
Yes. Each curriculum is a program with its own schedule; recurring weekly classes and one-off sessions are both supported, and clients enroll per program.
Attendance is recorded per session as attended, absent, or unmarked; kiosk check-in captures a signature with a timestamped audit note; and attendance reports export to CSV, Excel, or PDF.
Yes. The client portal supports online card payment with payment history and receipts, and staff can process card, ACH, and PayPal-invoice payments.
Yes. Case information fields (court, judge, attorney, referral source) are on each client record, and custom fields capture case numbers or order details specific to your courts.
Both. Start a free trial online, or book a demo and we will walk your enrollment-to-certificate workflow end to end.
COPS for other programs
COPS also serves drug courts, mental health courts, batterer intervention programs, private probation, parenting classes, and DUI schools — see all court-ordered program software.
